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Program Coordinator
Princeton Junction, NJ
West Windsor Arts Council
Full Time
Posted July 01, 2025
As a non-profit organization, the West Windsor Arts Council’s mission is to cultivate the artist within us all, while inspiring a creative community that is engaged, inclusive and equitable. We present a range of multi-disciplinary arts programs for all ages including over 300 arts and cultural events.. This includes 7 exhibitions, 130 classes, 18 camps and 3 community music and art events. and more.
The Program Coordinator works closely with all departments, reports to the Operations Director, and interacts regularly with the visiting public. This is a full-time position with a work week that aligns with evening and weekend programming, generally Tuesday through Saturday.
The Program Coordinator works closely with all departments, reports to the Operations Director, and interacts regularly with the visiting public. This is a full-time position with a work week that aligns with evening and weekend programming, generally Tuesday through Saturday.
Duties and Responsibilities
Essential functions include:PROGRAM SUPPORT
Customer Service: Provide welcoming and responsive service by interacting directly with customers and vendors; respond to inquiries in-person, by phone, or email; check-in students of all ages for classes
Program Coordination: Assist with the development of programs, create, process, and track registrations
Special Events: Coordination and running of special events and programs for the community
Parties and Rentals: Schedule and run art parties (for all ages) and rentals of the space
Communications: Support ongoing communications and surveys with donors, members, and event registrants
Customer Data: Keep all data clean and updated; make reports and mailing lists as needed
Website: Add/update programs and information as required
Administrative: Adding/updating events to the organizational calendar, sorting and routing of mail, copying; sorting, archiving and filing of records
ARTS CENTER FACILITIES OVERSIGHT:
Daily opening and/or closing of the facility
Day-to-day oversight of the facility including: materials and supplies inventory, cleaning, restocking of supplies, trash removal, recycling
Set up and restore spaces as needed, including chairs, tables, etc.
MARGINAL FUNCTIONS INCLUDE::
Retail Sales: Be knowledgeable and assist with the sales of works in current exhibitions
Volunteers/Interns: Help identify projects, train, and provide oversight to volunteers or interns
Marketing Support: Update external event calendars; contribute to social media posts; design flyers and postcards; assist with updating the website calendars
Other Duties as Assigned
Requirements
The ideal candidate will possess the following characteristics:Self-motivated, organized, and detail oriented
Conduct themselves in a positive and professional manner
Excellent and clear communication skills
Reliable team player in a fast-paced environment
Strong ability to learn and utilize computer-based programs
Knowledge and passion for the arts
Retail sales experience, including cash handling
Spanish language skills a plus
Ability to lift up to 35 lbs.
West Windsor Arts is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, gender identity, sexual orientation, age, disability, or any other legally protected characteristic. West Windsor Arts is committed to the highest standards that help us hire great people, present great programs and attract loyal customers. Our goal is to provide a welcoming environment for people of all ages and backgrounds and we are dedicated to building an equitable and culturally diverse environment.
How To Apply
The salary range is from $34,000 to $35,000, annually, depending on experience and qualifications.
To apply, please send a cover letter and resume to info@westwindsorarts.org.
Deadline: Aug 25, 2025
Email: info@westwindsorarts.org
