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Duties and Responsibilities

Program Operations & Execution
• Provide general support to the Director of Chorus Administration in the implementation of program plans, calendar, and seasonal activities as established by the Founder and Director
• Oversee day-to-day operations, including rehearsals, scheduling, and program logistics
• Coordinate logistical needs with artistic staff to support rehearsals and performances
• Ensure materials, spaces, and resources are prepared and available
• Maintain, organize, distribute, collect and track sheet music, including filing, sorting, and storage
• Maintain accurate inventory and assist with music orders and returns
• Support distribution and collection of uniforms
• Ensure all program activities are well-organized, communicated, and executed efficiently

Communication
• Manage day-to-day communications among families and staff
• Prepare and distribute clear, timely, and accurate program information
• Respond to inquiries and ensure consistent communication across platforms

Systems & Administration
• Maintain accurate program records, attendance tracking, and documentation
• Oversee and maintain program calendars and internal systems

Support for the Director of Chorus Administration in Key Areas
• Planning and execution of concerts, workshops, retreats, and tours (domestic and international)
• Managing logistics including venues, transportation, lodging, staffing, and schedule
• Providing on-site support and volunteer coordination for concerts and events
• Coordinating with marketing, development, and operations teams to support program needs

The position should require approximately 35 hours per week, hybrid in-person and remote, including some evening and weekend hours.

This is a one-year position, from now through June 2027, and will be restructured and re-opened in summer 2027.